CHI Inclement Weather Policy

CHI
Lifting the limits since 1948

CHI, Inc. Inclement Weather Policy

If you have any questions about the provisions of this Policy, please contact Human Resources, your Coordinator, Director or the CEO.

Employees who have questions regarding their leave, should contact their Coordinator or Director.

Summary:
The purpose of this policy and procedure is to establish and clearly articulate steps employees should take during inclement weather. CHI recognizes that inclement weather can affect the company’s ability to open for business and the employee’s ability to get to work. The safety of our employees is paramount in any inclement weather event. No policy can cover every potential weather event, so this policy covers the most common situations. Fortunately, inclement weather days are infrequent, but here are the guidelines for when they occur.

Day Services:

Closures:

1. In the event of inclement weather and the federal government remains open, but the employee believes that conditions create hazardous or difficult travel to work, the employee may use annual leave on that day if:

a) The employee has accrued annual leave to use; and

b) The employee notifies CHI of the employee’s intent to use annual leave on that day by sending notification to the Employer between the hours of 6:00am and 7:00am. Such notification shall be to the employee’s coordinator and may be by text or phone call only.

2. In the event the federal government closes after they call in, the employee will not be required to use their annual leave.

Employees in Employment & Day will be allocated to Residential Group Homes and Contracts Services. These employees are to report directly to their pre-assigned inclement weather locations. Employees who do not report to work must notify their Coordinators/Directors as soon as possible and must use leave without pay unless they had pre-authorized leave scheduled within approved time-frames.

If the Federal Government is closed, then CHI is closed to Individuals and Staff. Employment and Day staff will be paid without being charged leave when the Federal Government is closed for Inclement Weather.

Delays:

Residential Services:

Weather conditions may require mandatory overtime resulting in the employee sleeping overnight at the group home in which they are assigned. In such cases, employees are expected to clock out during sleeping hours and clock in during the start of the next morning shift. Employees will not be paid for sleeping hours. Employees in Residential Services should contact their Coordinator or Director regarding their shift.

Non-Exempt Staff (Hourly):

Non-exempt staff are not eligible to work from home. During inclement weather you may use annual leave if approved by your Supervisor/Director. The employee must inform his/her Coordinator/Director regarding his/her absence as soon as possible and must use leave without pay if no annual leave is accrued.

Exempt Staff (Salaried):

Salaried employees from any program/department who wish to work from home during inclement weather should contact their Supervisor/Director and receive approval from their Supervisor/Director. Salaried employees who do not wish to report to work during inclement weather and do not wish to work from home may not use sick or annual leave for that time.

Employee Responsibility:

On the morning of Inclement Weather, employees should follow one of the steps listed below to ensure they receive information regarding weather closings and delays. Employees should then refer to the CHI Inclement Weather Policy to determine which status best fits them based on the closings or delays. Employees should also check for updates throughout the morning as the weather updates change regularly – from delays to closings.

On the morning of Inclement Weather, employees should:
1. Watch your local news to receive inclement weather updates.
2. Listen to your local radio stations to receive inclement weather updates.
3. Visit the website for your local TV and Radio stations to receive updates.
4. Call the main number at Hillandale Center (301-445-3350) and listen to the recording on the answering machine regarding the schedule for the day. The recording should be updated by 7:15 a.m.
5. At any time, employees can register on “Alert Montgomery.” The Alert Montgomery System provides accurate and immediate notifications regarding traffic, weather and other situations from Montgomery County to your cell, work, or home phones via text, email, or voice message. You will receive notifications about situations that may affect your home, workplace, child’s school, or any other locations within Montgomery County, Maryland:
http://montgomerycountymd.gov/OEMHS/AlertMontgomery/index.html